Sometimes even the most important “flies” out of the head as if knocking out like a wedge. And then run with soap at the fifth point to steer the situation. Don’t do that. Here are the TOP 10 task planners for any request. Use and become the king of time management to the envy of your colleagues.
ToDoist
One of the most popular task management software, which has been at the top of the best task managers according to Forbes for more than 5 years. You can work through a browser on a PC and in an application – the web does not cut the functionality. In the program, you can do the following:
- Add tasks and projects
No need to dig into the sections – just go to the start page and press the plus sign. In the settings, specify the future section of the task. - Set any repetition rate.
If you need to hand over illustrations to the chief every Thursday, the program will remind you of this. - View the required task from “a” to “
z “.It is enough to click on it, it will unfold with the necessary information, including substeps and comments from colleagues. - Use the “Favorites” section
In order not to forget about the important, projects are added to the “quick access”. - Do prioritization
This simplifies time management, as you can see what is most important for today and what can wait. - Delegate authority
In teamwork, you can mark the performers, they will receive a notification. - Track progress
The “Karma” system awards points for how far a person has managed to progress in working on the required task. - Visualize productivity
All activity can be translated into a graph that shows how productive the team has spent a given period of time.
9.
Archive tasks to return when needed, years later All completed tasks are stored in the archive. You can even view what the team was doing 5-7 years ago on the same day.
The service actively integrates with other tools: from Dropbox and Google Drive “clouds” to document scanners or even competitors in the form of Google Calendar.
The free version includes 5 projects, 5 employees, 3 task filters and 1 week of “archive”. The maximum upload file size is 5 MB. For $ 3 per month, you get up to 300 active projects, 25 employees in each of them, 150 filters, unlimited archive, reminders, custom themes and backups. By paying $ 5 for the business version, the user will receive everything that he already has in Premium, increase the number of projects and people to 500 and 50, respectively, receive the roles of “admin” and participant, connect accounts for the team and general incoming requests (all participants will simultaneously learn about new case).
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Trello
One of the best planners – he brings the kankaban board to the digital space. There is an application for all popular platforms – even for tablets on iPadOS, like the Apple iPad Air 10.9 “Wi-Fi 64Gb Space Gray (MYFM2RK / A) 2020. It is extremely simple to work here – the manager creates the required number of columns (dividing them by the type of tasks, people or stages of elaboration). Further on these columns virtual “stickers” are glued, where the cases themselves are signed.
For those who need to have access to past orders, there is an “archive” mode. There are stored cards that have expired or have been hidden without removing them from the board. So you can view everything that was ready before.
The free download is limited to 10 MB, but you can add links to the clouds. Also in the free version you cannot add your own background for the boards. In all other respects, there are no special differences from the paid version. So this program will be an excellent “starter” task manager – mechanically, it is similar to an assignment board and therefore it will quickly penetrate both young and old.
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Remember the milk
A “tasty” planner app that will remind you not only to pick up milk, but also to write a to-do list for a day or even a year! The program is simple, no bells and whistles.
This made the service structure more intuitive than ToDoist. There is no minimalistic design, but all the necessary blocks are visible on the side panel:
- Incoming tasks
Here is a list of what awaits in the near future. Tasks are already pre-sorted by “today”, “tomorrow”, “this week”, etc.
All plans can be kept in one program. It is enough to separate home and work assignments into different lists
- Smart Lists
The system will calculate large lists by itself, even if they were added from another service (the main thing is that Milk is compatible with it). Then the service itself will put down the priority, subtasks and other “little things”.
By adding friends and colleagues to the application and marking them under an important task, it will appear in their “to-do list”.
- Synchronization with Microsoft Outlook
Everything that is entered in the calendar on a Windows PC will automatically be added to Milk.
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Asana
The task manager is tailored for teamwork and the exchange of documents between departments. The project can be in the form of a to-do list or a kanban board like Trello. In the free version, you can create multiple desktops at the same time. The main thing is to fit there with a team of 15 users. Also, this manager will allow you to isolate the favorite challenges of each of the workers, because now you can put likes to them.
Those who do not like to jump from service to service will like the fact that here you can check your mailbox right inside the application without being distracted. You can also create dozens of subtasks here, breaking even the most complex project into hundreds of feasible assignments.
In Asana, you can set tasks in dependence on each other. For example, if the editorial office needs to create a text with an illustration, the designer will receive a notification as soon as the copywriter closes his part. This makes it easy to track work tasks and understand what task a particular employee is currently working on. And the built-in calendar allows you to visualize all these subtasks and check how realistic the plans look.
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TickTick
This app wins first places in all TOP lists of the best task scheduling apps. A versatile plein air for work and personal life: it can be used as a classic task and as a habit tracker. And like a timer. Moreover, all this has been selected so skillfully that it creates the impression of a single ecosystem.
The chips of the program are written in the table:
Function | What is he doing |
Flexible setting of the event date | In the menu, you can configure dates, repetition rates, execution time and other features of the task. I entered it once – and forgot about the setting |
Priority | You do not need to be sophisticated, independently coming up with combinations of shades in order to distinguish priority, it is in TickTick by default |
Auto-add to Inbox | If the user has not specified the settings for adding a task, it will automatically go to the “Inbox” section |
Importing templates | There is no need to manually create a template for each new order. It is enough to press the button “Import template” and now it is ready for new data in front of your eyes |
5 sorting options + the ability to create your own | In list mode, the program has 5 sorting options: |
1. According to the list. | |
2. By time. | |
3. By name. | |
4. By tags. | |
5. Through priority. | |
Having set “its” sorting, the program turns into a kanban board, where you can drag and drop blocks with tasks, like in Trello | |
Wide menu of the task area | You can add a subtask, tag, focus timer linked to another task. And also view the history of changes, duplicate the task, save it as a template or print |
Habit tracker | After activating the “Tracker” setting in the “Laboratory” tab, the following functions are enabled: |
1. Duplicating the order – for cloning it for the future. | |
2. Mini-calendar provides visualization of tasks. | |
3. Pomo timer – setting the timer according to the Pomodoro system (when after a working session of 20 to 60 minutes, you need to take a break proportional to the time spent). | |
4. Purpose – specifies a specific request that needs to be implemented. | |
5. Multiple reminders – even the most scattered will not forget about the right request. | |
6. Choice of emotion – will help to track your mood when forming a habit, strengthen mental health | |
Sophisticated text mode | In many cases, it can act as a replacement for a text editor. Here you can add headings, lists, choose a font, adjust its size, width, etc. |
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Microsoft To-Do
Microsoft’s brainchild has come to replace Wunderlist. And even if there is weak customization, there are five useful features:
- Prioritize orders
It differs from TickTick. Here the necessary tasks can be found in the “Important” section or on the first lines of the to-do list.
- Flexible customization
Suitable for those who like to paint in detail any little thing: you can set the timing, frequency of repetitions and tags by attaching media files and comments. Also, starting in 2019, subtasks have become available here, which saves space and prevents you from getting confused in the “sea of content”.
- Sorting tasks
Sorting by alphabet, creation date, execution time and priority is available.
- Wide range of themes
Most of these applications in the free version are limited to 2-5 themes, 25+ themes are available here. Unfortunately, it will not work to customize for yourself.
- Working with other users
The number of users on the project is not limited. And this makes the program stand out among the majority of rivals, where a maximum of 5-7 companions are available in the free version.
At the same time, all this is free! The only thing you need to have is a Microsoft account. You can use the service on any technique, even on a MacBook .
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Any.DO
A handy planner with a minimalist design. All plans are divided into 4 time intervals:
For the most urgent matters.
What awaits the coming day.
It needs to be done in the near future, but the case does not “burn”.
A reminder of what would be desirable to do in the future.
It is possible to divide tasks into activities (write, call, read, etc.), which will save time on filling out templates. Many people will like the deletion in the mobile version – just open the planned action and shake your phone . It will disappear after a few seconds. The in-app calendar integrates with your phone and Facebook calendar. Supports work with voice assistants Alexa and Siri.
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MyLifeOrganized
The nimble little secretary will fit into your jeans pocket! In order not to get confused in hundreds of tasks, you can create folders for different projects and tasks. The number of subfolders and subtasks is unlimited. If you want to write a plan for conquering the world using the keyboard , which will consist of hundreds of smaller challenges with MLO, this is possible.
For those who need to check “and whether he did what he planned”, the “To Do” mode is in store. It converts the plans to a To Do / Not To List, showing only active or upcoming tasks. Among other features of the program, five stand out:
- The context of the task shows how, where, when and with whom it will be done.
Choosing the context “Mechanical work”, it becomes clear that this is a background activity where you need to work with your hands (at the same time, the brain can be used to listen to an audiobook in the background). In the context of “people”, you can write the names and surnames of colleagues with whom you will have to cooperate at that moment, etc. - Fine-tuning the importance and urgency. This will
allow the task to appear in the “To Do” list exactly when it is needed. - The type of assignments can be changed along the way.
A large task with subtasks in one click can become a project. After that, all “small matters” will have the name of the project. - Fine-tuning the repetition
In most other gliders, the repetition is affixed to a specific time, and in MLO one challenge can be tied to another. For example, if a person finished work ahead of time and notes this in the program, it shows that it is time to learn English in half an hour! (which was tied to the Work event). - Marking short tasks
By assigning this property to small projects, you do not need to think “what to do in your free time?”. As soon as the user notes that he has completed one task, and there are more than 15 minutes left before the start of another, the program will display a list of “short tasks for 5-10 minutes.”
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Evernote
The most popular electronic notebook, which is gradually being transformed into a task manager. It does not forget about the “roots”, providing space for customization – just like in physical notebooks, where you can leave drawings with notes, changing the “preset” appearance.
And since it was originally an online notebook, the most advanced part here is the text editor. It allows you to format text, change fonts, take voice notes, and even write by hand with a stylus or finger.
The task manager is expressed in the creation of “To Do” lists that can be customized for most everyday problems: from grocery shopping to a list of work goals for the month.
Information is placed on separate “sheets” -blocks. Further, if desired, they can be “stitched” into one notebook. Then household chores will be in one place, work projects in the second, and hobby notes in the third.
Those who like to “save for later” useful articles on the Internet will need the Evernote web clipper. It is an extension for Chrome and Safari. Finding a cool article online, the user only has to click the mouse on the icon with the elephant and tapnut “Save”. The page is saved in a notepad. If something happens to the original, the copy of the metamorphosis is not affected. You can also select a part of the article and also use the clipper, saving only the specified fragment.
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Google services
The selection is present by default on all Android smartphones and is available for free for other platforms, including iOS . Among Google services, the best presented themselves are Google Keep, Google Calendar, Google Tasks. And although they seem to be the same, in reality they are different.
They show their best results in combination.
- Google Keep is a free online note-taking service
Users can create articles with layout, write lists and checklists. You can add links, media files and share lists with other people. It also changes the background color of the notes to separate the important to-do list from the rest.
- Google Calendar – a calendar that is present “out of the box” in all android devices (except for those that have come under sanctions, Huawei smartphones)
Here the user can create calendars for work and personal affairs, highlight the necessary events in any of 10+ colors, mark people at the desired event, and even create a common “calendar” for the team. In this case, all events that are added to the “team list” are immediately displayed for all users added to it. For the most absentminded, you can set up notifications at any convenient time: at least 10-20 days, at least 5 minutes before the event.
- Google Tasks is a task manager that specializes in creating “To Do lists”
The interface is minimalistic and intuitive, so it’s almost impossible to make a mistake here. The user can create an unlimited number of lists that will cover all needs: from the work schedule to the list of desired books for vacation.
The apps above show that time management is not as scary as it initially seemed. It is enough to devote 10-15 minutes a day to planning upcoming tasks and then the phone will remind you of everything important and minor. Customize the programs for yourself and enjoy!
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