Best multifunctional office printers

Looking for info on the best multifunctional office printers ? Here are all the instructions for choosing a professional multifunction printer for your business.

Getting the best small business printer for your needs involves making sure the device can cope with the needs of a small office, while still being able to increase its output as your business grows.

The best multifunction printers for small businesses should be economical to use and not impact the consumption of power or the ink or toner cartridges. They should also offer fast print speeds at the expense of image quality.

They also need to be able to handle multiple tasks from multiple people throughout the day. Even the smallest businesses will send documents from networked PCs all day – and while they can also offer copier, fax and scan capabilities, that’s even better.


  • Multifunctional office printer: which one to choose
  • Which multifunctional office printer to buy
  • Best affordable multifunctional office printer (under $ 90)
    • HP DeskJet 2720e
    • HP DeskJet 4122e
    • EPSON Expression Home XP-3150
  • Best mid-range office multifunction printer (under $ 200)
    • Brother HL-L5100DN
    • Xerox B215
    • Epson WorkForce WF-2850DWF
    • HP OfficeJet 6950
    • PANTUM M6558NW
  • Best high-end office multifunction printer (over $ 200)
    • Oki C542dn laser printer
    • HP OfficeJet Pro 7740 G5J38A
    • Xerox VersaLink B600DN
    • Kyocera Ecosys P6230cdn
    • Xerox VersaLink C400DN
    • Oki C824dn
    • Epson EcoTank ET-M2140 all in one printer
    • HP PageWide Pro 477dw all in one printer
    • Brother HL-L8360CDW
    • Ricoh SP C261DNw

Multifunctional office printer: which one to choose

Multifunctional capabilities are available across the board and at all cost scales. Basic functionality starts with the USB key and card readers for PC-less printing, moving on to the scanner and copier functions. At the top, automatic document feeders (ADFs) can handle 50 copies at once and produce booklets including duplex printing, stapling and folding. Often the basic features of the ADF are suitable for most mid-sized offices.

In the past there has been a marked difference in cost per page ( CPP ) between lasers and inkjets, but in recent years, inkjets have managed to bring their prices down to compete. In both cases it is important to carefully evaluate the CPP of each device.

Manufacturers measure toner or cartridge yield with an industry standard ISO rating . This way you can confidently evaluate the total replacement price of all cartridges or toners, divided by the print yield across all potential models.

The total volume of prints you will be making must also be taken into consideration. If possible, evaluate the number of prints per employee and make sure the device is capable of meeting current and future needs.

If you buy a laser printer also evaluate the color and related toner consumption. However, these models are even more expensive due to the additional materials required for toners and printer manufacturing. If you don’t need regular colors you should opt for a monochrome model, perhaps using a cheaper inkjet or using color prints on special occasions.

Read also: Best printers for home

Which multifunctional office printer to buy

In this list, you’ll find some brilliant multifunctional office printers that save space and money for smaller offices. All-in-one printers offer photocopying and scanning and not only save money, but also space as they perform various functions.

Even the smallest office will likely be connected to a network, and sharing a useful resource such as a printer has become essential today.

Here are the best printers for businesses large and small, from basic monochrome lasers suitable for a small business and home office to small multifunction printers.

Best affordable multifunctional office printer (under $ 90)

HP DeskJet 2720e

Best multifunction printer with affordable HP cartridges.

Category : Inkjet Printer | Print speed : 5/7 ppm | Paper sizes : up to A4 | Paper capacity : 25 | Weight : 3.42 kg.


  • Economic
  • Cartridges included
  • Free Instant Ink Service for 6 months


  • No fax
  • Difficult to set up
  • To use all features, you must register on the HP site

This small office multifunction printer scans, prints in both black and white and color with a print speed of up to 7ppm black and 5ppm color. It does not allow you to send faxes and the printing is single sided, not sided. The paper size is A4 with the possibility to take advantage of 1 year of HP commercial warranty and to have 6 months of Instant Ink service included , after registering on the official website. With Instant Ink, you can monitor ink levels to get your cartridges home before you run out. To conclude, this printer includes a firmware with a safety system that avoids the use of non-original cartridges, to avoid the use of a non-HP chip or electronic circuit. It is compatible with cartridges:HP 305 Black, HP 305 Tri-color, HP 305XL Black, HP 305XL Tri-color. The measurements are: 30.4 x 42.5 x 15.4 cm. To stay on the subject I also recommend the best HP printers .

HP DeskJet 2720e Multifunction Printer, 6 Months Ink Included with HP +

59.99 EUR

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HP DeskJet 4122e

Another affordable HP all-in-one printer with Instant Ink.

Category : Inkjet Printer | Print speed : 8.5 ppm | Paper sizes : up to A4 | Paper capacity : 35 | Weight : 4.8 kg.


  • 6 Months of Ink Included with HP +


  • USB cable not included
  • Requires HP account

Like its predecessor, this HP DeskJet also prints, scans and copies in black and white and color. It also allows sending faxes but printing is always one side only. Print speed is up to 8.5ppm in black and 5.5ppm in color. Works as a Wi-Fi printer with A4 paper sizes. Requires an HP account, and when you purchase it, you get an additional 1 year of HP commercial warranty and the ability to get 6 months of Instant Ink service included to monitor ink levels and receive cartridges at home before you run out. It is compatible with the original cartridges: HP 305 Black, HP 305 Tri-color, HP 305XL Black, HP 305XL Tri-color

HP DeskJet 4122e Multifunction Printer, 6 Months Ink Included with HP +

79.50 EUR

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EPSON Expression Home XP-3150

An all-in-one Epson printer with automatic two-sided printing.

Category : Inkjet Printer | Print speed : 15 ppm | Paper sizes : up to A4 | Paper capacity : 100 | Weight : 4.3 kg.


  • Automatic duplex function
  • Easy to install
  • Not bulky
  • Excellent value for money
  • Compatible with Apple AirPrint and Google Cloud Print


  • It does not have a card reader

The XP-3150 from Epson is an A4 multifunction printer capable of printing, copying and scanning with USB, Wi-Fi and Wi-Fi Direct connections. It has a 3.7cm LCD display for copying and printing without necessarily having to use a computer. Unlike the HP models described above, this low-cost Epson model allows double-sided printing with crisp prints and the use of standard and XL size 603 individual 4-color ink cartridges to ensure cost savings. For its use, you can also use the Epson Smart Panel app or create your own personalized cards and print photos with the Epson Creative Print app . The dimensions are: 37.5 x 30 x 17 cm. You may also be interested in: The best Epson printers .

EPSON Expression Home XP-3150 A4 multifunction printer (print, copy, scan) USB, Wi-Fi, Wi-Fi Direct, 3.7 cm LCD display, mobile and Facebook printing, duplex, 603 ink series

89,90 EUR

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Best mid-range office multifunction printer (under $ 200)

Brother HL-L5100DN

Fast, affordable printing for the small office.

Category : mono laser printer | Print speed : 40 ppm | Paper sizes : up to A4 | Paper capacity : 300 | Weight : 10.7 kg.


  • High printing speed
  • Compact unit


  • No built-in Wi-Fi connection
  • Small display

It looks rather dull and unassuming in its battle gray livery, but the small Brother HL-L5100DN monochrome printer can really churn out quality paper. Print speed is 40ppm and double-sided pages are no longer slow. Despite the deceptively small size, you can fit 500 sheets of A4 paper inside. It has neither Wi-Fi nor a front USB port, but the quality is consistent and the cost per page is attractive. All of this makes it a good choice for small and medium-sized businesses.


Brother HLL5100DN Black and White Laser Printer, 40ppm Print Speed, Automatic Duplex Printing, Wired Network Card (no WiFi)

199.99 EUR −92.02 EUR 107.97 EUR

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Xerox B215

Best economic automatic duplex laser printer.

Category : mono laser printer | Print speed : 30 ppm | Paper sizes : up to A4 | Paper capacity : 250 | Weight : 11.45 kg.


  • Small and compact
  • Fast double-sided printing
  • Very competitive quality / price ratio
  • Paper drawer closed
  • ADF for printing and scanning
  • Lots of features


  • Double-sided printing only
  • Only original toner available

The Xerox B215 is a compact, light and quiet laser multifunction printer. Its dimensions are: 36.2 x 40.1 x 36.5 cm, for a weight of: 11.45 Kg. The 3.5-inch color screen allows you to easily manage the print, copy and fax functions, thanks to the touch screen with gesture controls. . Wi-Fi Direct provides a secure connection allowing you to print wirelessly without the need for a router. It mounts a 600 Mhz processor with 256 MB of memory. It is a black and white office printer that supports A4 sheets and is ideal for work teams of 1-5 users.

Xerox® B215 A4 30ppm Wireless Copy / Print / Scan / Fax Multifunction Printer

EUR 181.80

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Epson WorkForce WF-2850DWF

4-in-1 multifunction printer with 6.1 cm LCD display.

Category : Inkjet Printer | Print speed : 30 ppm | Paper sizes : up to A4 | Paper capacity : 100 | Weight : 5.2 kg.


  • Cost of cartridges
  • 4 separate cartridge colors
  • Easy to install
  • The ADF and the screen close
  • Not bulky
  • Automatic two-sided printing


  • Service life of cartridges
  • It does not work with non-genuine cartridges

The Epson WorkForce WF-2850DWF is a color multifunctional office printer with Wi-Fi, USB port and intuitive interface, thanks to a 6.1 cm display. In addition to being compact, modern and elegant, it guarantees automatic two-sided printing and manual two-sided scanning, thus saving paper and costs. In addition, printing tasks are speeded up with the automatic document feeder (ADF) with a capacity of up to 30 pages. The ‘ Ink 603 Epson produces vivid colors and high quality at low cost, since it can easily replace the colors supplied individually (you can print up to 2.5 times more). Printing can be done via both Wi-Fi and Wi-Fi Direct, you can also take advantage of the Epson iPrint appfor mobile printing and store and transfer documents online by scanning to the cloud. The dimensions are: 37.5 x 30 x 21.8 cm, for a weight of 5.2 kg.

Epson WorkForce WF-2850DWF, Color Printer, Wi-Fi + USB (also mobile), 4-in-1 Multifunction, 6.1cm LCD Display, Office Printing Functions

EUR 115.99

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HP OfficeJet 6950

Among the best multifunctional office printers at a good price. Watch out for cartridges.

Category : Inkjet Printer | Print speed : 16 ppm | Paper sizes : up to A4 | Paper capacity : 35 | Weight : 9.49 kg.


  • 6 Months of Instant Ink Included in the Price
  • Automatic feeder
  • It supports HP ePrint, Apple AirPrint, Mopria and Direct Wireless Printing
  • The wifi is self-configured


  • Original cartridges are inexpensive and expensive

The HP OfficeJet 6950 is an inkjet multifunction printer capable of color printing (automatic front and back) A4 sheets, scanning (manual front and back), photocopying and with fax functionality. It is equipped with a dynamic safety system that blocks the use of the printer when using cartridges with a non-HP chip. By taking advantage of the Instant Ink service , you can receive the ink at home even before you are left without specifying your print bed. It has a touchscreen display to use the same gestures as a smartphone and immediately access the most used activities. You can use the HP SMART app for iOS and Android to print from mobile. The dimensions are: 5.05 x 2.84 x 4.65 cm for a weight of 9.49 kg.

HP OfficeJet 6950 (P4C85A) Multifunction Inkjet Printer, Print, Scan, Photocopy, Fax, Wifi, A4, HP Smart, 6 Months of Instant Ink Included in Price, Black

EUR 148.49

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A multifunction laser printer with economical cartridges.

Category : mono laser printer | Print speed : 22 ppm | Paper sizes : up to A4 | Paper capacity : 50 | Weight : 9.96 kg.


  • Easy to set up
  • Allows the use of compatible cartridges


  • Print in black and white only
  • No front / back

The Pantum M6558NW is a 3-in-1 mono laser printer (print, scan and copy) wireless and 50-sheet ADF for home and office. It offers a print speed of 22 pages per minute with automatic document feeder which makes it easy to save when copying and scanning multiple pages. It is easy to set up and is convenient for wireless PC and mobile printing. The Pantum app supports direct printing of office documents and the starter toner guarantees approximately 700 printable pages. The dimensions are: 41.7 x 30.5 x 30.1 cm for a weight of 9.96 kg. Original toner is on Amazon .

PANTUM M6558NW 3 in 1 Monochrome Laser Multifunction Printer Wireless Copy / Print / Scan with ADF 50 Sheets for Office and Home

149.99 EUR

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Best high-end office multifunction printer (over $ 200)

Oki C542dn laser printer

Fast, secure laser printing for small businesses.

Category : Color laser printer | Print speed : 30 ppm | Paper sizes : up to A4 | Paper capacity : 300 | Weight : 24 kg.


  • Fast duplex printing
  • 7 inch display


  • Expensive
  • The version with the Wi-Fi connection costs more

The robust and surprisingly heavy Oki C542dn laser printer prints quickly and in monochrome, color and duplex modes. It also prints privately thanks to the range of security features and sports an unusually large touch screen display that makes it pleasantly easy to use. It doesn’t come with Wi-Fi as standard, but it’s still suitable for a small to medium-sized business workgroup.

OKI C542dn Printer with LED technology, A4, color, double-sided, 30 pages per minute

441.97 EUR

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HP OfficeJet Pro 7740 G5J38A

Best A3 multifunctional office printer.

Category : A3 Inkjet Printer | Print speed : 22 ppm | Paper sizes : up to A4 | Paper capacity : 35 | Weight : 14 kg.


  • Print in A4, A3 and Envelopes formats
  • Cycle up to 30,000 pages / month
  • Printer with automatic security functionality
  • Indelible inks
  • Great touch display
  • Fast printing


  • Cartridges with a non-HP chip may not work
  • A3 size scanning is not supported

The HP Pro 7740 printer is an A3 wide-format MFP. Print, scan, photocopy and fax. It has USB, Ethernet and Wi-Fi connectivity. Automatic two-sided, color printing and manual two-sided document scanning. It is perfect if you want to use it in your office. Its 6.75cm touchscreen display. will allow you to control it without a PC by making prints, photocopies and scans with the utmost simplicity. The HP Smart app makes it easy by allowing you to manage the printer even from a smartphone or tablet, and the JetAdvantage Private Print function offers all companies the ability to print from the cloud offering confidentiality and privacy of the documents produced. The dimensions are:6.7 x 5.45 x 4.87 cm for a weight of 14 kg.

HP OfficeJet Pro 7740 G5J38A, A3 Large Format Multifunction Printer, Print, Scan, Copier, Fax, ADF, Wi-Fi, Wi-Fi Direct, Ethernete USB, HP Smart, White

296.99 EUR

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Xerox VersaLink B600DN

The best printer for workgroups.

Category : monochrome laser printer | Print speed : 55 ppm | Paper sizes : up to A4 | Paper capacity : 550 | Weight : 22.3 kg.


  • Print speed
  • High paper capacity


  • Expensive
  • Wi-Fi is extra

Among the best professional printers, with a print speed of 55 pages per minute and room for an entire stack of paper on board, this compact device is capable of maintaining continuous printing for a large workgroup. While very expensive, this monochrome device keeps running costs very low, so you should save money in the long run. In conclusion, even if it only prints in black and white, the print quality is truly excellent.

Xerox VersaLink B600V_DN laser printer 1200 x 1200 DPI A4 Wi-Fi

EUR 1,260.51

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Kyocera Ecosys P6230cdn

Large capacity printing.

Category : Color laser printer | Print speed : 30 ppm | Paper sizes : up to A4 | Paper capacity : 500 | Weight : 28.3 kg.


  • Paper capacity
  • High printing speed


  • Tiny display panel
  • No integrated wi-fi

Kyocera Ecosys P6230CDN printerit has a capacity of 500 sheets of paper and a large toner, making it suitable for a large workgroup or home office. It prints quickly in duplex mode and also works very quietly. If you need to make a lot of prints every month, without having to refill your printer with paper or toner every time, then the Kyocera Ecosys P6230CDN could be for you. Ecosys technology and its long-lasting components will reduce printing and toner costs. In addition to being ecological, convenient, silent, compact and good looking, it guarantees a low noise level, making it ideal for any office. Finally, using the official app you can print and scan from Android and iOS smartphones at any time. S.also supports AirPrint and Google Cloud Print.

Kyocera Ecosys P6230cdn Color Laser Printer | Prints 30 pages per minute | Mobile Print Support via Smartphone and Tablet

409.99 EUR

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Xerox VersaLink C400DN

Workgroup printer with tablet-style display.

Category : Color laser printer | Print speed : 35 ppm | Paper formats : A4 | Paper capacity: 550 | Weight : 26 kg.


  • High paper / toner capacity
  • Vibrant Pantone colors


  • With Wi-Fi it costs more
  • Bulky and heavy

The Xerox VersaLink C400DN is a color laser printer with impressive specifications and a sleek smartphone-style interface. It has huge paper capacity thanks to the 550-sheet tray, but you can double it by adding a second tray. Xerox also includes a generous amount of toner, enough for 2,000 color or 3,000 monochrome pages. The five-inch touchscreen makes setup and operation remarkably straightforward, and while Wi-Fi doesn’t come standard, it’s a simple, cheap upgrade. More importantly, the print quality is excellent with Pantone approved colors that will make your documents stand out amazingly.

Xerox Versalink C400DN A4 color printer, 35ppm network and duplex. Connectkey technology

467.29 EUR

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Oki C824dn

Super compact A3 with many options.

Category : A3 color laser printer | Print speed : 26 ppm | Paper sizes : up to A3 | Paper capacity : 300 | Weight : 37 kg.


  • The smallest A3 printer
  • Upgradeable


  • Expensive
  • Not the fastest

The A3 printers can meet the needs of small and medium enterprises usually require a real corner of the office, but not the miniaturized laser printer Oki C824dn . Despite his incredibly small footprint, his appetite for paper is considerable. You can put 300 sheets in the main paper tray, another 100 in the multi-purpose tray, and another 535 if you purchase an additional tray. You can also add up to four trays and a roll paper accessory for long banner printing. This Oki isn’t the fastest laser printer around, but it’s the smallest and most flexible A3 printer you could buy. Finally, all the printers of the new C800 series are also equipped with theNFC functionality : to print, simply place a mobile device on the printer, without using a network connection.

OKI C824dn LED printer, A3, color, duplex, 26 ppm, NFC

952.50 EUR

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Epson EcoTank ET-M2140 all in one printer

A refillable ink tank reduces the printing costs of this 3 in 1.

Category : 3 in 1 Mono Inkjet Printer | Print speed : 20 ppm | Paper sizes : up to A4 | Paper capacity : 250 | Weight : 6.4 kg.


  • Easy to use
  • Fast duplex printing


  • Expensive
  • No fax function

The Epson EcoTank ET-M2140 three-in-one printer / scanner might seem expensive for an inkjet, but Epson includes a generous amount of ink. The black ink pack in the box is good for 11,000 pages, and Epson reconsiders you’ll save around 90% compared to cartridges. You can put 250 pages in the main paper tray, scan at high resolution, and print crisp double-sided pages with a very fast first page out time. The large enough LCD screen makes it easy to use and the distinctive design has received a Red Dot award.

Epson Eco Tank ET M 2140

318,95 EUR

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Best Epson printers 2021: buying guide

HP PageWide Pro 477dw all in one printer

An inkjet printer that works like a laser.

Category : 4 in 1 color inkjet printer | Print speed : 55 ppm | Paper sizes : up to A4 | Paper capacity : 500 | Weight : 22.2 kg.


  • Very fast print speed
  • Double-sided copy


  • Noisy during operation
  • Expensive

HP’s PageWide technology uses ink jets, but because the printhead is the full width of the paper, your documents are printed like a laser. For this reason, the indicated print speed of 55 pages per minute is not an exaggeration. Thanks to an inkjet, it can handle photo paper and deliver vivid color images up to A4 size. It can also copy double-sided pages by automatically scanning both sides of the paper. The paper capacity is 500 sheets with upgrade options available. This fast and innovative four-in-one device is suitable for a small and medium-sized business.

HP D3Q20B Page Wide Pro 477dw MFP Printer, White

619.00 EUR

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Brother HL-L8360CDW

Fast color printer with practical touch screen.

Category : Color laser printer | Print speed : 31 ppm | Paper sizes : up to A4 | Paper capacity : 300 | Weight : 21.9 kg.


  • Intuitive interface
  • High printing speed


  • It is bulky
  • Expensive
  • USB cable not included

Brother has upgraded this color laser printer by adding a large touchscreen interface. This greatly simplifies access to cloud printing functions and checking the toner levels on the machine. Fast duplex printing and includes essential security features for a shared office printer. The paper capacity is moderate at 300 sheets, but Brother offers many optional units to enhance this capacity. It is perfect for small and medium-sized businesses.

Brother HL-L8360CDW Color Laser Printer, 31ppm Print Speed, Wired Network, Wi-Fi and Wi-Fi Direct, NFC, Duplex Printing

EUR 464.99

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Ricoh SP C261DNw

An affordable color printer suitable for small offices.

Category : Color laser printer | Print speed : 20 ppm | Paper sizes : up to A4 | Paper capacity : 250 | Weight : 23.8 kg.


  • Bright color pages
  • Duplex and Wi-Fi


  • Loud and slow
  • Non-intuitive interface

At a competitive price, Ricoh has equipped this color laser printer with all the key features, including Wi-Fi connectivity, automatic duplex mode and essential security features such as PIN identification when picking up the job. Press. It looks a little dated with that small display and rather slow print speed for a laser printer, but the print quality is strong on both monochrome and color pages.

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